The General Meeting is the highest decision-making body of the company. The Annual General Meeting (AGM) of DT is convened every year by the end of June on the date determined by the Board of Directors. Extraordinary General Meetings (EGM) are held as convened by the Board of Directors as deemed necessary for decision-making purposes or if shareholders accounting for a minimum of 10% of shares in the company require it in writing to process a specific matter. The Board of Directors decides on convening shareholders’ meetings. In accordance with the Articles of Association, the General Meeting is held in the company’s registered offices either in Oulu or Espoo.
According to the Finnish Companies Act the duties of Annual General Meeting include decisions regarding the following items:
- Changes to the Articles of Association
- Confirming the financial statement
- Profit distribution
- Number of Board members, their election and fees
- Election of the auditor
The general meeting usually convenes once a year. The AGM will be held no later than on 30 June. The board of directors convenes the general meeting according to the articles of association and Finnish Corporate Governance Code. If necessary the company can convene an extraordinary general meeting.
Shareholder has the right to raise a specific matter at the general meeting provided that a written request to that effect is lodged with the board of directors sufficiently early to allow it to be included in the agenda appended to the notice of the general meeting.
The right to participate in the general meeting applies to shareholders who are included in the shareholders’ register maintained by Euroclear Finland Ltd. on the record date of the general meeting. Detection Technoloy Plc has one class of shares. Each share entitles its holder to one vote at a general meeting. The company’s shares are included in the Finnish book-entry securities system.
The chairman of the Board and sufficient amount of board members, and the President and CEO are present at the general meeting. A person who is nominated as a member of the board of directors for the first time must participate in the general meeting where his/her appointment is decided unless a very important reason exists to justify his/her absence. The auditor is present at the annual general meeting.